Manual Table Assignment – How to Place Guests in the table plan

Table of Contents

• Video tutorial on manual table assignment in BooqIn and SeatIn

• Manual table assignment in the BooqIn view (list view)

• Manual table assignment in the SeatIn view (table plan)

• Conflict indicators

Manual Table Assignment Options

In the BooqIn View (List View)

Direct assignment via the pencil icon

• In the list view, click on “+ Add Table” or the ✏️ pencil icon next to the reservation.

• Enter the desired table number using your keyboard.

• You can assign multiple tables by separating them with commas (e.g., “12,13”).

• It’s also possible to assign tables from different areas (e.g., indoor & outdoor).

• You can remove the table assignment at any time using the 🗑️ trash icon.

Via “Show more” > Edit table number

• Select a reservation and click “Show more.”

• Then click on “+ Add Table” or the ✏️ pencil icon next to the table number.

• The process works the same as above – including multiple table assignments and deletions.

In the SeatIn View (Table Plan)

Direct entry of table numbers via keyboard

• Just like in BooqIn, you can assign tables manually in SeatIn using “+ Add Table,” the ✏️ pencil icon, or “Show more.”

Drag & Drop functions

• Drag & drop from the reservation list
  Drag a reservation from the left-hand list onto a table in the plan. You can also assign multiple tables one after the other.

• Drag & drop within the table plan
  Tap and hold a reservation already placed on the plan (it will enlarge), then drag it to another table.

• Swap tables using drag & drop
  Drag a reservation onto a table that’s already occupied. A pop-up will appear allowing you to choose whether to swap or move the reservations.
  💡 Moving may cause a conflict.

Double click or double tap

• Double-click for existing reservations
  A double-click (desktop) or double-tap (mobile) on a table assigns it to the selected reservation.

• Create new reservation by double-clicking a table
  Double-click a free table to start a new reservation directly on that table.
  The correct number of guests is pre-filled based on the table capacity.

Conflict Indicators

1. Overbooked tables due to overlapping reservations

   If a table is booked for multiple reservations at the same time, this will be clearly marked:

   • The table will appear highlighted in red in the table plan.

     

   • In the reservation list, the conflicting reservations will also be highlighted in red.

     

   💡 These conflicts should be resolved manually – for example, by moving a reservation to another table.

2. Overbooked tables due to insufficient seats

   • If a reservation is assigned to a table with fewer seats than required, a warning icon will appear in the list view.
     The number of missing seats is also displayed.

     

   • 💡 In this case, either combine additional tables or move the reservation to a larger table.