If multiple reservations need changes, you can easily apply them with Bulk Edit in just a few clicks.
Schnell-Gliederung
What is Bulk Edit?
With Bulk Edit, you can adjust several reservations at once – quickly, efficiently, and without having to open each reservation individually.
The feature is available to all user roles. Changes are logged in the reservation history and remain fully traceable at any time.
Which changes are possible?
With Bulk Edit you can perform the following actions:
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Add a comment
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Change the number of guests (PAX)
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Assign a table
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Change start time
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Change start time and shift
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Change shift
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Change status
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Send summary email → More details in the separate article.
Step-by-step guide
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Search for the reservations you want to edit (e.g. via search, guest profile, or PMS dashboard)
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Click on “Select multiple reservations.”
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Checkboxes will appear next to the reservations.
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Mark all relevant reservations.
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Click on “Edit selected reservations” in the top right.
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In the popup, choose the desired action.
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Confirm your selection.
👉 For many actions, such as changing the number of guests or the start time, you can individually decide afterwards whether a notification email should be sent to the guest.
Typical use cases
Use Case 1: Adjust reservation time
A hotel guest has a PMS rule that creates a reservation every evening at 6:00 p.m., but informs you they will arrive at 8:00 p.m. instead. → Move all reservations collectively to 8:00 p.m.
Use Case 2: Add comment for a regular guest
“Always seated by the window” → Add this comment to all future reservations.
Use Case 3: Assign table
A regular guest should always be seated at table 4. → Bulk assign table 4 to all upcoming reservations.
Use Case 4: Shift change
Reservations far in advance for New Year’s Eve were originally placed in the standard dinner shift. A new “NYE Event” shift has now been created. → Move all existing reservations into the new shift.
Use Case 5: Status change
Update all reservations of a group collectively to “Confirmed.”
Use Case 6: Reservations without valid shifts
Due to changes in shift settings, some reservations now appear without a valid shift (visible in the dashboard box “Reservations without valid shifts”). → Search for these reservations, select them all, and move them into the appropriate shift.
Tips & notes
⚠️ Attention: No conflict check is performed when changing tables. Please make sure there are no double assignments.
ℹ️ Note: All changes are logged in the reservation history.
Access options
You can use Bulk Edit in several places:
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Via the search → list view of results
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In the guest profile → reservation overview (button “Edit multiple items”)
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In the PMS dashboard
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In the hotel booking section of a reservation (with active PMS integration)
